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Nurse First News Blog

The Making of a Travel Nurse Contract

Posted August 17, 2020

The making of a travel nurse contract is quite the process. At Nurses PRN, there are many departments and hands that are involved to get a contract solidified for a candidate. Our team works diligently to ensure the process is smooth and seamless for the candidate at every stage of the journey. Travel nurse candidates don’t get to see the behind the scenes “making of a contract”, so we wanted to give you a sneak peek at what we go through to ensure you get your dream contract! Let’s walk through how a contract is brought to life…

RECRUITER

Our recruiters are here to support and guide nurses during the initial hiring stage. They are truly your “go-to” people when questions or concerns arise during the job search. Recruiters make sure that you’re getting everything you want out of a travel nursing contract like location, salary, and housing. Essentially, they relay your job wants and desires to our Account Managers, so they can hunt down the best opportunity for you.

Here are some of the Recruiter’s responsibilities to get your future contract moving…

  • Interviews candidate
  • Assigns edocs and skills checklist
  • Checks candidate’s references
  • Verifies candidate’s license
  • Generates pay quotes
  • Gathers candidate’s credentials
  • Creates the candidate’s profile
  • Gathers housing preferences from the candidate
  • Sends the candidate a “letter of commitment” to sign

ACCOUNT MANAGER

Once the recruiter finishes the initial pieces above, it’s time for our account managers to get working for you! As soon as the recruiter gets your profile over to them, they are searching and working endlessly to find you the ideal position. If the initial search is not showing many opportunities that align with your skillsets, they reach out to their contacts at area hospitals to try and seal the deal for you!

Here are some of the Account Manager’s responsibilities to ensure they lock in your ideal position…

  • Submits candidate’s profile to hospitals and facilities
  • Markets candidate to hiring managers at facilities and hospitals
  • Reaches out to hospitals and facilities to lockin best position for the candidate
  • Gets the candidate a job offer!

Retention Specialist

Once your position has been found and you want to move forward, our Retention Specialist steps in to assist with the next phase of the contract journey. Our Retention Specialist types out the details of your contract and ensures all your questions are answered. During this process, they also go through a phone orientation with you to discuss Nurses PRN’s expectations, contract specifics, and timesheet details. If you decide to take our insurance benefit, they will also make sure that you are set up with that as well. You can basically think of our Retention Specialist as your contract tour guide.

Here are some of the Retention Specialist’s responsibilities to make sure you and your contract are ready for the next adventure…

  • Types out the contract
  • Gets candidate set up with health insurance
  • Phone orientation with the candidate
  • Sets up weekly deposits and pay
  • Sends contract to candidate to sign

Credentialing Specialist

The Credentialing Specialist is here to make sure all the i’s are dotted and t’s are crossed! They also ensure that all your necessary hiring documents are set and in accordance with the facility you will be contracted through.

Here are some of the Credentialing Specialist’s responsibilities to make sure all the necessary pieces of the puzzle are completed before your contract begins…

  • Receives a checklist from the facility on what is needed for the candidate to complete prior to the contract starting
  • Reviews already gathered credentials from recruiter to see if they need anything else from the candidate
  • Assigns candidate’s testing and hiring edocs
  • Runs background check, sets up drug screen, TB and other immunizations as needed from the facility

HOUSING COORDINATOR

Home sweet home! Our Housing Coordinator is your hospitality guru, she’ll find various housing options based on your needs, wants, and budget. Our goal is to make sure you’re happy and confident with your new living arrangements. After all, this will be your new home for the next 13 weeks.

Here are some of the Housing Coordinator’s responsibilities to secure your housing for your upcoming contract…

  • Works on housing options once the candidate signs “letter of commitment”
  • Searches for the top 5 housing options based on the candidate’s preferences and budget
  • Waits for candidate’s housing approval
  • Locks in housing, pays the deposit, and solidifies move in/out information
  • Sets up cable and internet
  • Sends nurse travel welcome basket
  • The nurse receives their name badge, business cards, lanyard, and locally made cookies 🙂


All in all, you have a great team of people working hard to bring your contract to life. It takes an army to make sure every piece of the puzzle is aligned correctly. But, you can rest assured that this dynamite Nurses PRN team is on the job! 

Employee Applicant Statement

I certify that the information provided by me in this application is true and complete to the best of my knowledge. I understand that if I am employed, any false statements or omissions can lead to immediate dismissal, and I agree that Nurses PRN shall not be held liable in any respect if my employment is terminated for that reason. Nurses PRN is hereby authorized to verify the information I have supplied and to conduct any investigation of my personal history records. I authorize the companies, schools, and persons named in this application to give any information requested regarding my employment, character, and qualifications, and release and hold harmless Nurses PRN and the companies, schools, and persons from any liability. I understand and agree that if hired, my employment is at-will, for no definite period and may be terminated at any time without prior notice and without cause. I further understand that any offer of employment may be conditioned upon the results of a physical examination, including tests for the use of controlled substances in accordance with applicable laws.

If hired, I agree to abide by all rules and regulations of Nurses PRN, which I understand are subject to change by Nurses PRN at any time for any reason without prior notice.

Nurses PRN is an equal opportunity employer. Nurses PRN considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally-protected status. Those applicants requiring reasonable accommodation to the application and/or the interview process should notify Nurses PRN and request such accommodations.

Should an investigation or legal proceeding adversely affect my professional license/certification or ability to perform the functions of the job, I understand that I am obligated to immediately report said occurrence to Nurses PRN’s Chief Nursing Officer at 888-830-8811. Failure to do so will result in disciplinary action up to and including termination.

I represent and warrant that I have read and fully understand the foregoing.